Fabulous Examples of Excel Functions: Nested IF Functions
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The IF function is a build-in function in Microsoft Excel and it is categorized as a Logical Function. The SWITCH function is only available in Excel 2016 and higher. See also: Video: Video: 15.
Our generic nested IF formula evaluates 3 conditions, and returns 4 different results result 4 is returned if none of the conditions is TRUE. If the parentheses do not match, your formula won't work. Trying to decipher this takes a moment or two, especially if you haven't looked at the spreadsheet in a while. I have like 3 conditions for 3 conditions and expect 2 possible outcomes and no idea how to solve it.
If Then Else Statement in Excel VBA (explained with examples) - For example, when sales fell between a minimum and maximum number. Thank you in advance I am trying to create a formula that evaluates multiple cells in the same row that will determine if any of the cells in that range have a no, then a file is failing.
The IF function in Excel allows you to evaluate a situation which has two possible outcomes e. However, sometimes you need to work with situations where there are more than two possible outcomes. That's where multiple, or nested, IF functions come in handy. In this tutorial we'll cover how to use nested IF functions to calculate sales commission for a team of sales people, given a range of different commission rates. This lesson assumes you are already familiar with the IF function. If you aren't, you can. Remember that the IF function works by evaluating a logical test - a calculation which can only be TRUE or FALSE, or 1 or 0. It then includes a calculation to perform if the logical test is TRUE, and another calculation if it is FALSE. Calculating commission for a sales team based on monthly sales Imagine you have a sales team of five people, and you need to calculate their commission for the month based on their sales figures. If TRUE, then calculate commission. If TRUE then calculate commission. If TRUE then calculate commission. Let me run through it again. If it is, it calculates commission at 7% and stops calculating. If it is, it calculates commission at 12. At this point there are no more IF statements, no more logical tests we need to do, and we have our answer. What commission does he get? He actually gets 12. That means he receives commission at 12. So it's important to pay attention to how you construct your logical tests. Some things to remember when using nested IF functions Nested IF functions are very powerful, but there are some things to consider before you dive in and start using them. Trying to decipher this takes a moment or two, especially if you haven't looked at the spreadsheet in a while. You'd need to add another IF function into the formula. Excel 2003 only supported 7 IF functions in one formula. That said, if I find myself needing more than 10 I start considering other approaches to my problem - managing that many IF functions in one formula quickly gets complicated, never mind if you have to manage 20, 30, 40 or more. You can see a really good example of where you should works in. We welcome your comments and questions about this lesson. We don't welcome spam. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. Our spam filter is pretty good at stopping bots from posting spam, and our admins are quick to delete spam that does get through. We know that bots don't read messages like this, but there are people out there who manually post spam. I repeat - we delete all spam, and if we see repeated posts from a given IP address, we'll block the IP address. So don't waste your time, or ours. I want to calculate %age for the values located at different cells. Min to mean% and mean to Max%, If the cell value is below mean it should take one formula and if the cell value is above mean it should take another formula. Submitted by Felix L. The example you gave was also missing the in the correct places. I hope you can help me, as I don't even know where to start. I am to create a formula in which the changes will be consistent throughout. Here is an example of what I am trying to achieve: I have a dollar amount in cell M2. This dollar amount is sales numbers. Column N is titled Blue Shirts, O is Red Shirts, P is Green Shirts, Q is Pink Shirts and R is Orange Shirts. There is a bonus for each shirt the salesmen sells; the bonus is also determined by their total sales. If the salesrep sells less than 750, there is no sales volume bonus. If they sell between 751 and 1,200 there is a 2% bonus; between 1,201 and 2,000 there is a 3% bonus; if they sell between 2,000 and 2,500 there is a 4% bonus, Etc. If they sell a Blue shirt, the bonus is 0%, Red shirts is a 2% bonus, Green is a 1. Is it possible to create a formula using an IF formula which will allow me to calculate the sales volume bonus AND the bonus for color of shirts sold so it is all tied in together? I hope this makes sense, it is very hard to explain! For an example, the end result will tell me if the salesrep sold 450, they receive a 2% bonus; they also sold a red shirt and a orange shirt which makes it a total of 3. How much is the total bonus given? This will need to be done for a few hundred rows. Each column for the shirt colors have an X in the row to indicate if they sold that color... Hi Kristin What I love about Excel is that there are many ways to skin this cat. Here's one which doesn't even use any IF functions and stays considerably less complicated as a result. First, let me show you how I interpreted your scenario: I've calculated the Sales and Shirt bonuses in two separate columns, but the formulas could easily be combined into the same column once you've got it working. I've also made an assumption that if some sells 750 As I promised, no IF functions at all. Here's how this works. Again, the result is either 1 or 0. I multiply this by the rest of the formula. Once again, you could combine all of these into a single formula if you want. The only shortcoming of this approach is the need for the two tables for Sales and Shirt bonuses. However, while it might be a shortcoming, it also gives you greater flexibility to extend the number of shirt colours in future, and also to change the threshold sales levels and related commission amounts. Hopefully this gives you the result you're looking for - if not, please let me know! If you'd like more help, feel free to get in touch directly via the. Note that the AND function requires that both statements be TRUE for the AND test to return TRUE to the IF function. As a side note, you could also use the OR function here if only one of the statements needed to be true. Option 3 You can also use a VLOOKUP function rather than an IF function. I'd be inclined to take this option since it allows you to create a table of threshold values that the VLOOKUP function references, and you can change or add to those values at any time without having to rework your formula. I test both, I wanted to avoid doing a vlookup to another table, but that is a great option. Both option 1 and 2 work, I went with option 2 and modified it to handle %. Please can you help me? I need an IF equation for an answer of zero that returns different text than a false response. Hi, I wonder if you can help. I am trying to Apple this formula for about 90 players using VB how do I do so? I enter Tom, it looks in Cell B, if Tom Exists in Cell B, it looks for his Playing Position e. Defender and auto populates his Position in Cell D so resulting in it tell me Tom is a Defender. I now want that to do so for any given cell in A. Hope I make sense, and I hope you can help. I have a sales threshold of £10,000 before i earn commision, in my spreadsheet i need to record products sold and the order value. So in A1 i enter my threshold of £10,000, then in Cell B2 i enter £8,000 Order Value so the value then returned in C2 Claimable Value is £0.... Now for my problem, when i move to the next line i can't figure out the cummulative formula to take in to account multiple lines. I could then move to the next line and enter £3,000 into B4, but this time i have already exceed £10,000, the calculation has given me the value in C3 but with this new sale i need to discount that as i am already over my threshold so get paid on the £3,000 in B4 so need this entered in to C4. Reason being each line has the potential to get paid at a different percentage which i enter else where so each distinct row needs to return it's value taking in to account the previous row and the threshold, to say i am stuck is an understatement. As i said the formula above works perfectly for one row but expanding that to the rest is getting impossible, can you help? It looks like there are a couple of things you need to do here. First, you should use an absolute reference to A1 in your formulas. Not matter where you copy this formula within your spreadsheet, this formula will always refer to A1. Notice also that I removed the brackets you had around A1 in your example, since they aren't needed, and removing them simplifies the formula. However, the real problem you've got is that this formula doesn't take account of additional sales in subsequent lines. Therefore, if the cumulative total remains below the threshold value in A1, your commission will be 0. Otherwise, the commissionable amount will be the cumulative total minus the threshold value. Let me know how you get on with this solution. You can read more about here, and more about. Both of these links will open in a new window. How can I ADD the IF's together? A simple SUMIF won't work as I need the individual IF statements to function independently, then add the results together. My first thought is you probably don't even need to use the IF function for this scenario. The OR statement will evaluate each logical test within it separately you can have as many as you like. If any of the tests are true, then the OR function will return TRUE. If all of them are not true, then the OR statement will return FALSE. Hopefully this helps - if not, please let me know. You can use the ISTEXT function to check whether a cell contains text. It will return TRUE if the value in the cell is a text value, and false if it is a number. This is a useful function if you have imported some data into a spreadsheet and need to check whether numbers have been imported as numbers or text values. In terms of testing whether a value contains a certain time, you will need to use the TIMEVALUE function. For example, let's assume you've entered a time into cell A2 by typing 8:15 directly into the cell. Excel will recognise this as a time and store it as a number, but format it as a time. Hi - I'm not sure this works. I was hoping that it would as it would solve a problem for me. In the example a value for A1 of 300,000 would return a tax payment of 30,000 10% but it should return 10,000. The first 200,000 is tax free so the 10% rate only applies to that portion of the value of A1 that is over the tax free threshold. I am trying and failing to structure a commission scheme on the same basis i. Can you suggest how to do this? I want to calculate the tax. I have a difficult time combining the formulas. Hi Priyanka I've just posted a response to another comment directly below this one which looks at a very similar sales commission example. You should be able to use that example as the basis for solving your problem. I would also recommend you consider using a VLOOKUP function instead. Your incentive table is fairly complicated and I suspect subject to change over time. Keeping the table in a separate location on the spreadsheet and referring to it from a VLOOKUP function will make it much easier to change the contents of the incentive table. I have a formula I have been working on for awhile now and I am close but not quite there and hoping you can help. I have the following table example. Level Shifts Y or N? Can you help me sort the last part out so that I have 1 formula that I can use for all of it? Considering your Sales Target in Column B, Incentive % to be mention in Column C. For example to calculate Peter's total hours E2 the statement will look at cells A2:A5 and B2:B5 to determine if his name exists. I would suggest using the SUMIF function for this rather than an IF statement. You can opens in a new window. The formula you need would include two SUMIF functions, one to look at the name in the first column and one to look at the name in the second. You'll also need to use absolute refererences in the formula. You can opens in a new window. The SUMIF function looks at a range of cells, compares each value to a criteria cell or range of cells and, and adds up the value in a third range of cells whenever there is a match. Because you've got two columns on which you want to do this, you need to use two SUMIF functions in one formula.. I've created this formula in such a way that you can copy and paste the formula down from row 1 to row 4 without it breaking. Another option would be to name the range of cells and reference that name in the formula. Adding rows would then involve redefining the named range, which is a fairly simple process. I hope this helps. Hi, I need an IF Statement that will compare the value of a cell in one sheet to a cell in another sheet, if they are the same, it needs to take the value of a different cell from sheet 2 and put it into the a cell in sheet 1. I am doing my class record, and i want the descriptive rating automatically displayed once the periodic rating are computed. Thanks for you help : God bless.. It allows you to create a simpler formula, and you can change the gradebook more easily without having to change all of the individual gradebook formulas.
There is a bonus for each shirt the salesmen sells; the bonus is also determined by their total sales. To compare text values, place the comparison text in quotes. Excel nested IF - tips and tricks As you have just seen, there is no rocket science in using multiple IF in Excel. If all of them are not true, then the OR statement will return FALSE. When this occurs, they're given special consideration on bonuses. How can I ADD the IF's together. I want to split the mileage by stage below. Column N is titled Blue Shirts, O excel nested if statements Red Shirts, P is Green Shirts, Q is Pink Shirts and R is Orange Shirts. Classic nested IF formula Here's a typical example of Excel If with multiple conditions.
